Location: Classic Mouldings Limited – Mombasa Road, Nairobi
Job Type: Full-Time | On-site
Reports To: Stores Supervisor / General & Operations Manager
Apply By: 26 August 2026
Role Summary
The Stores Clerk is responsible for maintaining accurate records of all stock, ensuring that all items are stored properly and efficiently, and assisting in stock control activities. This role plays a crucial part in supporting the smooth operations of the stores department by managing incoming goods, issuing materials, and assisting with inventory management. This position is a maternity leave cover
Key Responsibilities
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Receive, inspect, and verify all incoming goods against delivery notes and purchase orders.
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Recording and maintaining daily site materials dispatchment & Control
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Ensure proper documentation, labeling, and storage of materials and finished products.
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Record stock transactions accurately in the inventory management system.
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Track stock levels daily and flag shortages or overstock situations.
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Support periodic stock counts (daily, weekly, monthly, annual) and reconcile variances.
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Organize and maintain stock shelves, ensuring products are easily accessible.
Inventory Management
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Accurately issue materials, tools, and products to various departments based on approved requisitions.
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Maintain clear records of items issued and returned.
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Ensure proper handling to minimize damage, wastage, or loss.
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Recording and maintaining daily site materials dispatch.
Systems & Documentation
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Update stock cards, bin cards, or the ERP system with real-time data.
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Maintain filing of delivery notes, requisitions, issue vouchers, and related records.
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Support the digitalization of store records and reporting.
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Processing sales orders and creating new item codes in the SAGE system.
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Recording and maintaining daily site materials dispatch.
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Tools inspection and maintaining a tools recording Excel sheet to avoid damage and misuse.
Compliance & Safety
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Adhere to company Standard Operating Procedures (SOPs) for stock handling.
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Ensure storage areas comply with safety, security, and hygiene standards.
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Report irregularities, damages, or shortages promptly to management.
Collaboration & Support
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Work closely with Procurement, Finance, and Production teams to ensure material availability.
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Assist in preparing inventory reports for management review.
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Support audit and verification exercises by providing accurate stock data.
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Maintain a clean and safe working environment in the stores.
Requirements Education & Certification
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Diploma or Certificate in Supply Chain Management, Procurement, Accounting, or related field.
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Additional training in inventory management systems or ERP is an advantage.
Experience
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2–4 years of experience in stores, inventory, or warehouse management.
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Prior experience in manufacturing, construction, or interior design industries is a plus.
Technical Skills & Competencies
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Proficient in stock management systems (ERP, Sage, QuickBooks, or similar).
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Strong Excel skills for stock analysis and reporting.
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Basic knowledge of procurement and supply chain processes.
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High attention to detail and accuracy.
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Strong organizational and time management skills.
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Honest, accountable, and reliable.
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Ability to work in a fast-paced, multi-tasking environment.
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Team player with good communication skills.