Full Time
Malibu Pharmacy
Department: Human Resource 9 Reporting: Office Administrator
Location: Malibu Head Quarter
KEY RESPONSIBILITIES
1 Records and File Mamantain l
- Receive, register and maintain files and document from various branches or departments.
- Ensure easy access and retrieval of documents when required.
- Track movement of files to prevent loss or misplacement.
- Maintain confidentiality and security of sensitive documents.
2 Disposal and Archiving
- Liaise with Finance to ensure disposal proceeds are paid
- Work with Credit Control to identify files due for disposal.
- Ensure disposals are done with NEMA certified suppliers.
- File disposal receipts and item lists.
3 Office Consumables Mamantinit
- Monitor stock levels and maintain inventory.
- Prepare monthly requisitions and work with the Office Administrator on sourcing suppliers.
- Ensure timely procurement and proper storage.
- Follow up with branches on usage and report abnormal consumable usage.
4 Inventory and Stock Contro
- Conduct regular stock checks
- Track usage patterns and ensure efficient utilization.
- Report low stock levels and recommend restocking in advance.
5 Administrative Support
• Ensure cleanliness and tidiness of the Archive.
6 Any other duties as assigned by management or your supervisor.
KEY SKILLS & COMPETENCIES
- Strong organizational and record-keeping skills
- Attention to detail and accuracy
- Ability to maintain confidentiality of documents
- Good communication and coordination skills
- Inventory and stock management skills
- Time management and ability to handle multiple tasks
QUALIFICATIONS
- Diploma or Bachelor’s degree in Information Technology, Computer Science or a related field.
- Minimum 3 years’ hands-on experience in IT support, systems & network administration, or a similar technical role.
- Proficiency in troubleshooting hardware, software and network issues.
- Experience installing, operating and maintaining CCTV systems.
- Strong understanding of Linux OS.
- Experience with Microsoft 365 administration and business software support.
- Knowledge of ICT security best practices.
- Programming/scripting knowledge such as Python or PowerShell is an added advantage.
- Familiarity with help-desk platforms such as Jira is desirable.
WORK ENVIRONMENT
• Malibu Pharmacy Head Office, primarily at the Archives.
Applications should be sent to:
Together we make a difference.
Deadline
11th September 2026