Full Time
BURN
About The Role
BURN is seeking an experienced, exceptionally organised person to take on the role of a Commercial Project Manager. The Employee will play a pivotal role in project management, overseeing various aspects of project planning, execution, and closure, with a specific focus on cross-functional teams and projects across the organization under the newly formed Project Management Office (PMO).
Duties And Responsibilities
- Project Planning and Monitoring:
- Develop comprehensive project plans outlining scope, timelines, resources, and milestones. Integrate multiple schedules into a master project schedule, establishing baselines, and performing measurement baselines
- Create and maintain detailed summary-level schedule reports, including Gantt charts, milestone charts, and other tools for critical path analysis, near-term task work, and priority-based resource locations
- Plan scope of work and required resources, ensuring alignment with project goals and objectives
- Budget Oversight:
- Develop project budgets and manage them throughout the project lifecycle, ensuring financial goals are met
- Collaborate with the head of function in getting the budget approvals by the Senior Management Team (SMT)
- Track and monitor the cost resources during project execution to maintain the project budgets
- Communication and Reporting:
- Facilitate effective communication within the project team and with stakeholders across various departments
- Share monthly project progress reports, conduct weekly status update meetings, and engage in daily catchups and follow-ups with project execution teams
- Ensure clear and timely communication of project progress, risks, and issues to stakeholders
- Stakeholder Management:
- Identify and engage with key stakeholders, both internal and external
- Communicate project progress, risks, and issues to stakeholders in a clear and timely manner
- Follow up on work progress and deliverables development
- Project Coordination:
- Coordinate with other managers to effectively manage project staff and optimize resource allocation
- Monitor, track, and control project outcomes, resolving issues, conflicts, dependencies, and critical path deliverables
- Manage project and program issues and risks, mitigating their impact on the baseline
- Track, record, and act on project issues, organizing logistics, and delegating work to project teams
- Procurement Management:
- Track Purchase Requests (PRFs) related to the projects in collaboration with procurement
- Initiate various PRFs in collaboration with project execution teams
- Project Management Support:
- Create project plans, schedules, and task workflows on Smartsheet, ensuring effective project management
- Provide support to other functions in utilizing Smartsheet, including training sessions
- Offer project portfolio updates to inter-departmental project tracking tools
Skills and Experience:
- Bachelor’s degree in construction management, project management, Business management, Operations, or a related field
- Minimum of 5 years of experience in project management support, with a proven track record of successful cross-functional project delivery
- PMP, CAPM, and PRINCE2 certification is highly desirable, showcasing a commitment to excellence
- Prior experience with common office and project management tools (MS Project/Smartsheet), highlighting proficiency in industry-standard practices
- Demonstrated understanding of the project life cycle
- Detail-oriented with strong problem-solving skills, showcasing an ability to navigate complexities
- Proactively identifies and addresses risks, displaying a risk-aware mindset
- Excellent communication skills with the ability to engage stakeholders effectively, building strong professional relationships across functional areas
- Proficient in Excel and other project management tools, illustrating a high level of technical competence
- Action-oriented and able to drive results, demonstrating a proactive approach to achieving cross-functional project objectives
- Demonstrates honesty and integrity in all aspects of work, contributing to a positive and ethical work environment within the newly formed PMO