Accountant

NEXGEN FUEL WORKS KENYA LIMITED

JOB DESCRIPTION

Job Title	Accountant
Department	Finance & Accounts
Reports To	Head of Finance
Direct Reports	Accounts Assistants & Interns
Location	Nairobi, Kenya (with support to Uganda and Tanzania)
Employment Type	Full-time

1. Job Purpose

The Accountant is responsible for the full accounting function of Nexgen Fuel Works Kenya Limited, operating as a sole-charge accountant who owns the complete finance cycle end-to-end. This includes bookkeeping, accounts payable and receivable, payroll, statutory and tax compliance, financial reporting, budgeting, fixed asset and fuel stock control, and support for audits and management decision-making. The role requires a hands-on, detail-oriented professional capable of independently managing all accounting activities and safeguarding the financial integrity of the company.

2. Key Duties and Responsibilities

General Ledger & Bookkeeping

• Maintain the general ledger and ensure all financial transactions are accurately recorded and properly
• Post journal entries, accruals, prepayments, and month-end adjustments.
• Perform month-end and year-end closing procedures within set deadlines.
• Maintain an organised, audit-ready filing system for all financial and accounting records.

Accounts Payable & Receivable

• Process supplier invoices, verify accuracy, and ensure timely and accurate payments.
• Raise customer invoices, monitor receivables, and follow up on outstanding debts.
• Reconcile supplier and customer statements and resolve discrepancies promptly.
• Maintain and monitor a credit control process to minimise bad debt exposure.

Bank, Cash & Treasury Management

• Perform daily/weekly bank and cash reconciliations across all company accounts.
• Monitor cash flow and working capital, flagging shortfalls or surpluses to management.
• Manage petty cash and ensure proper authorisation and documentation of disbursements.

Payroll

• Process monthly payroll accurately and on time, including statutory deductions.
• Ensure timely remittance of PAYE, NSSF, SHIF/HIF, NITA levy, and HELB deductions where applicable.
• Maintain payroll records and respond to staff payroll queries.

Tax & Statutory Compliance

• Prepare and file all statutory returns via iTax, including VAT, PAYE, Withholding Tax, and Excise Duty where applicable to fuel operations.
• Ensure timely remittance of all taxes and levies to avoid penalties and interest.
• Keep abreast of changes in Kenyan tax law and Energy & Petroleum Regulatory Authority (EPRA) requirements, and ensure the company remains compliant.
• Liaise with the Kenya Revenue Authority and other regulators during audits, inspections, and queries.

Financial Reporting & Analysis

• Prepare monthly, quarterly, and annual financial statements (Profit & Loss, Balance Sheet, Cash Flow Statement).
• Provide management with accurate and timely financial reports and variance analysis.
• Prepare board/management packs and ad-hoc financial reports as requested.

Budgeting & Forecasting

• Support the preparation of annual budgets and periodic financial forecasts.
• Track actual performance against budget and report significant variances.

Fixed Assets, Inventory & Fuel Stock Control

• Maintain the fixed asset register, including additions, disposals, and depreciation schedules.
• Reconcile fuel stock/inventory records against physical dips, deliveries, and sales on a regular basis.
• Investigate and report on stock variances, losses, or discrepancies.

Internal Controls & Audit Support

• Implement and maintain sound internal financial controls to safeguard company assets.
• Coordinate with external auditors and provide schedules, reconciliations, and supporting documentation.
• Support implementation of audit recommendations and improvements to accounting processes.

Other Duties

• Liaise with banks, insurers, suppliers, and regulatory bodies on financial matters.
• Support procurement and contract review from a financial and cost-control perspective.
• Undertake any other accounting or finance-related duties assigned by the Managing Director/General Manager.

3. Qualifications & Professional Requirements

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• CPA(K) or ACCA qualification (fully qualified; part-qualified candidates with strong experience may be considered).
• Membership with ICPAK in good standing is an added advantage.

4. Experience

• A minimum of 5 years’ hands-on accounting experience, with demonstrated ability to independently manage a full set of books.
• Prior experience in the fuel, oil & gas, energy, engineering, construction or fast-moving distribution sector is an added advantage.
• Proven experience handling statutory compliance, payroll, and financial reporting without close supervision.

5. Skills & Competencies

• Proficiency in accounting software such as QuickBooks & Odoo.
• Strong working knowledge of Microsoft Excel and other MS Office applications.
• Sound knowledge of Kenyan tax law, iTax, and statutory compliance requirements.
• High level of integrity, confidentiality, and professional ethics in handling financial information.
• Strong analytical, numerical, and problem-solving skills with keen attention to detail.
• Excellent organisational and time-management skills, with the ability to meet strict deadlines.
• Ability to work independently in a sole-charge finance role while communicating effectively with management.
• Good interpersonal and communication skills for liaising with banks, auditors, and regulators.

6. Key Performance Indicators

• Timeliness and accuracy of monthly financial statements and management reports.
• 100% on-time filing and payment of statutory obligations (VAT, PAYE, NSSF, SHIF, Withholding Tax, etc.).
• Accuracy of payroll processing and absence of compliance penalties.