Job Summary
The Health Supply Chain Management Officer will be responsible for providing technical assistance on health supply chain systems to assigned RRH and local authorities in its catchment area. The role involves supporting RRH, LA & health facility leadership on coordinating health supply chain activities to achieve uninterrupted availability of health commodities.
Overall Responsibilities
- Quantification and procurement planning
- Build the capacity of TAT to navigate, analyse, and monitor order submission performance
- Provide regional oversight of quantification, ordering, and reporting processes to LAs
- Stakeholder coordination and dissemination of new quantification considerations from MoH
- Analyse regional trends in order fulfilment rates (OFR), missed orders, and late submissions, then escalate systemic issues to MoH/NMS/JMS
- Monitor LMD and OFR analysis by the TATs and relay feedback on targeted discrepancies for refill by the warehouses
- Plan and conduct quarterly joint order quality assurance missions with regional NMS, JMS, and LA TAT
- Stakeholder Engagements
- Daily update on regional sc platforms on district supply chain input, process and output indicator performance
- Share daily escalation notes with TAT, DHT key actionable areas (stock-outs, expiries, overstocks)
- Participate in scheduled virtual catch-ups with MOH and support LA and RRH teams share updates
- Participate in all monthly regional SCM TWG meetings, support RRH Pharmacist to document, follow up on all critical action points
- Conduct physical and virtual contacts (calls, WhatsApp, or emails) with LA or HF focal persons to address sc gaps or appreciate excellent performance.
- Share new information and updates arising from MOH or other key stakeholders e.g. circulars, guidelines, standards, SOPs e.t.c
- Performance Monitoring & Data Use
- Daily disseminate sc performance in whatsapp groups, support LA focal persons analyze data to generate graphical representation for immediate action.
- Support DHO, CAO to own performance from dashboards (WSS, HMIS 105-6, eLMIS, CRPDDP distribution trackers) and to take appropriate administrative actions on slow progressors.
- Review, validate, and share weekly performance briefs to DHO and BFU management.
- Support AIMO to compile bimonthly delivery reports and share order fulfilment analyses.
- Support AIMO to compile warehouse-level discrepancies (under-supply, wrong packs, delayed refills) and share summary to management.
- Supply chain coordination & reporting
- Respond to all escalations from Supervisor, SMT, LA and health facility focal persons within the same day.
- Submit summary weekly sc briefs to supervisor.
- Submit to supervisor quarterly performance reports by 5th day of the new quarter
- Strengthening Medicines & Therapeutics Committees (MTCs), AMS and PV
- Supervise TAT on functionality of MTCs, AMS and PV.
- Guide LA to integrate AMS, PV, and rational medicine use indicators into MTC agendas.
- Consolidate regional MTC monthly reports and submit to management with highlighted gaps and best practices.
- Joint Supervision & Quality Assurance
- Plan monthly joint targeted support supervisions with DHT and TAT.
- Support DHOs to assign and routinely review impact of TAT officers for appropriate actions.
- Support TAT to submit to DHO field activity reports ensuring gaps as cited in national dashboards are addressed (field reports to be accompanied with relevant photos annexed as proof of work done).
- Waste Management
- Support Biostatisticians, HMIS FP and HF Data Assistants analyze monthly stock data on expired medicines reflecting % wastage to expiry by HF.
- Support TAT use monthly expiry reports to conduct targeted TSS to HFs with highest wastage.
- Support DHO track expired medicines for withdraw for disposal by NMS.
Required Qualification.
- QualificationsExperience• Experience in medical logistics health system strengthening
- • Experience working with HIV/TB programs and knowledge of national pharmaceutical policies and systems is an added advantage.
- • A minimum of 3 years total working experience.
- • Bachelor’s degree in Pharmacy or a Diploma in Pharmacy with Bachelor’s degree in procurement/ logistics/ supply chain management or public health.
Experience and Competencies:
- 5 Year(s) Relevant Experience
Competencies:
- Experience in medical logistics health system strengthening
- Experience working with SCD or other public health programs and knowledge of national pharmaceutical policies and systems is an added advantage.