Full Time
Zoomlion Waste Services Limited
Roles and Responsibilities
1. Strategic Sourcing
- Review purchase requisitions for completeness, budget availability, and approvals before initiating procurement.
- Conduct market research to identify reliable suppliers, emerging market trends, and cost-saving opportunities.
- Develop and maintain an approved supplier database.
- Source for quotations in accordance with company procurement policies and approved procurement methods.
- Prepare bid analysis reports and recommendations for supplier selection.
- Negotiate pricing, delivery schedules, payment terms, warranties, and service levels to achieve value for money.
- Raise POs and ensure relevant support documentations and sign-offs.
- Monitor order progress and follow up on pending deliveries.
- Perform 4-way match before payment documents submissions for review by the line manager.
- Identify opportunities for supplier consolidation, framework agreements, and long-term contracts.
- Participate in supplier prequalification and evaluation exercises.
- Monitor commodity price trends and recommend sourcing strategies.
2. Supplier Relationship Management
- Build and maintain professional relationships with suppliers.
- Coordinate supplier onboarding and ensure all supplier documentation is complete and up to date.
- Conduct supplier performance evaluations using approved Key Performance Indicators (KPIs).
- Address supplier performance issues and coordinate corrective actions where necessary.
- Resolve procurement and delivery-related disputes professionally and promptly.
- Support supplier development initiatives and continuous improvement programs.
3. Documentation and Filing Management
- Maintain complete and accurate procurement files for every procurement transaction.
- Ensure all procurement documents are properly filed both electronically and physically for ease of retrieval.
- Ensure procurement documentation complies with company policies and audit requirements.
- Maintain confidentiality of procurement records.
- Support internal and external audits by providing complete procurement documentation.
4. Other Responsibilities
- Perform any other procurement, logistics, inventory management, or administrative duties assigned by the Supply Chain Manager or Management.
Qualifications and Experience
- Bachelor’s Degree in Supply Chain Management, Procurement and/or any other related field
- Professional qualification such as CIPS, KISM, CPSP(K), or equivalent will be an added advantage.
- Minimum of three (3) years’ experience in procurement, purchasing, or supply chain management.
- Demonstrated experience managing the Procure-to-Pay (P2P) process.
- Experience using ERP or Procurement Management Systems is an added advantage.
Key Competencies
- Strong knowledge of Procure-to-Pay (P2P) processes.
- Strategic sourcing and supplier relationship management
- Excellent analytical and problem-solving skills.
- Strong documentation, filing, report writing, presentation and record management skills.
- High attention to detail and accuracy.
- Excellent planning, organizing, communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- High level of integrity, professionalism, and confidentiality.
- Good knowledge and experience in fleet management.
- Ability to multitask with minimal supervision.
- Customer service orientation and stakeholder management.