Purpose of the role
Lead the organization’s grants and resource mobilization function by coordinating funding opportunities, developing high-quality proposals, strengthening donor compliance and ensuring that grant commitments, reporting requirements and internal follow-up actions are effectively managed.
Key responsibilities
Resource mobilization strategy
- Develop and maintain a grants and resource mobilization pipeline aligned with organizational priorities.
- Research and assess funding opportunities from foundations, institutions, corporate partners and other suitable sources.
- Support annual funding targets, opportunity prioritization and bid planning.
- Provide regular pipeline updates, risk flags and recommendations to leadership.
Proposal and concept development
- Lead the development of concept notes, expressions of interest and full proposals.
- Coordinate inputs from Programs, Finance, Operations, Communications and technical contributors.
- Develop clear problem statements, objectives, activities, results frameworks, budgets and supporting narratives.
- Ensure submissions are compelling, evidence-informed, compliant and delivered on time.
- Maintain a library of approved institutional language, evidence, budgets and supporting documents.
Grant management and compliance
- Review grant agreements and summarize key obligations, deliverables, reporting dates and compliance requirements.
- Maintain grant trackers, calendars, award files and documentation repositories.
- Coordinate grant start-up, implementation check-ins, amendments, close-out and lessons learned.
- Work with Finance and relevant teams to monitor spending, deliverables and compliance.
- Identify grant risks early and coordinate corrective action and escalation where needed.
Donor reporting and stewardship
- Coordinate timely narrative and financial reporting with responsible teams.
- Edit and quality-check donor reports for accuracy, consistency and clarity.
- Maintain organized records of donor communication, feedback, approvals and commitments.
- Prepare briefings, updates and meeting materials for funder engagement.
- Support professional and responsive relationships with current and prospective funders.
Internal coordination and systems strengthening
- Establish clear workflows, roles, templates and quality checks for grant development and management.
- Coordinate proposal and reporting schedules across departments.
- Facilitate grant review meetings and track agreed actions.
- Build staff capacity in proposal writing, donor compliance and grant documentation.
- Ensure institutional records and due diligence materials remain current and easy to access.
Partnerships and representation
- Support partnership development with institutions, consortium members and technical collaborators.
- Coordinate partner inputs, documentation and submission requirements for joint bids.
- Represent the organization in selected donor, partner and sector engagements.
- Support due diligence, partnership agreements and follow-up actions.
Expected deliverables
- An active and regularly updated funding pipeline and grants calendar.
- High-quality concept notes, proposals and supporting submission packages.
- Accurate grant files, obligation summaries, compliance trackers and reporting schedules.
- Timely donor reports and funder communication materials.
- Regular management updates on funding prospects, awards, risks and required decisions.
- Improved grant development and management tools, templates and workflows.
Required qualifications and experience
- Bachelor’s degree in development studies, business, communications, social sciences, international relations, finance or a related field.
- At least five years of relevant experience in fundraising, proposal development, grant management or donor reporting.
- Demonstrated success coordinating complex proposals and donor submissions.
- Experience managing grant compliance, reporting calendars and cross-functional inputs.
- Strong understanding of budgets, results frameworks and donor requirements.
- Experience in nonprofit, development, public health, education or social impact settings is an advantage.
- Excellent written and spoken English.
Core competencies
- Excellent proposal writing, editing and persuasive communication skills.
- Strong planning, coordination and deadline management.
- Sound judgment, attention to detail and commitment to compliance.
- Ability to understand budgets, results frameworks and implementation plans.
- Strong relationship management and professional communication.
- Ability to manage multiple submissions and reporting processes at once.
- Integrity, discretion, initiative and consistent follow-through.
Ideal candidate profile
The ideal candidate is a strategic and hands-on grants professional who can move confidently between opportunity research, proposal design, donor communication, compliance and internal coordination. The candidate should be an excellent writer, an organized systems builder and a dependable collaborator who maintains quality under tight deadlines.