Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
Payroll Review and Processing
- Assisting in booking payroll journals
- Ensuring timely filing and remittance of Withholding Tax and VAT Withholding tax to KRA, in compliance with local tax regulations.
- Month review and reconciliation of Payroll data with Workday
Payment Processes and Bank Reconciliation
- Preparing journals related to NCBA Bank and maintaining a well-organized, audit-ready documentation system.
- Responding to staff queries related to financial systems and processes (e.g., Concur, Provision), and providing timely, solutions-oriented support.
- Booking and reconciling staff-related cash deposits, ensuring that financial records are complete.
- Processing staff advances and refunds, and actively tracking outstanding advances to ensure timely settlement by staff within 30 days as per policy.
- Processing weekly supplier payments and performing supplier statement reconciliations to ensure on-time payment.
- Following up with field teams regularly to confirm that payments are being disbursed as scheduled using the Payment Status Report from Provision.
- Reviewing supplier invoices and supporting documents and creating them on Provision while ensuring alignment with budget codes.
- Send payment invoices to Service Center and coordinate with Shared Service team to correct errors caused by wrong entries in billing string
- Monitor daily transactions from WVSudan bank accounts and support monthly bank reconciliations by ensuring all payments are properly recorded and tracked.
- Facilitate staff advances for grant project personnel and ensure full compliance with the organization’s travel advance policy.
Petty Cash Management
- Processing petty cash reimbursements and disbursements – Ensuring all transactions have approved supporting documentation before payment.
- Monitoring petty cash fund balance and approving top-up– Requesting replenishment when the fund reaches the minimum threshold, avoiding operational delays.
- Ensuring 100% compliance with donor regulations and World Vision cash-management guidelines – Reviewing each transaction for allowability, reasonableness, and proper authorization.
- Preparing monthly petty cash reports and reconciliations – Reconciling the physical cash count against the general ledger by month-end, including timely submission of reconciliation statements.
Support External and Internal Audit Reviews
- Support internal and external finance reviews and audits by ensuring all required financial information, supporting documents, and schedules for grant projects are prepared and submitted promptly.
- Support timely implementation of audit and finance review recommendations by following up with responsible staff, tracking progress, and maintaining proper documentation.
Monthly Closure, LDR and Cost allocation
- Preparing PAs and SAs to ensure accurate inter-country cost allocations using the Blackline system.
- Participating in month-end close processes, including bank reconciliations for NCBA Bank, booking monthly regional costs, and ensuring timely reversals
- Monthly reconciliation of UNHAS prepayment
Required Education, training, license, registration, and/or
Certification: Holder of a bachelor’s degree (Relevant disciplines preferred e.g., Accounts, Finance, Economics etc.)
Proficiency in Computer applications (Excel, Sun systems, Word etc)
Required Professional Experience:
• Requires a minimum of 2-3 years’ experience working in finance preferably with International Organizations
• Require proven knowledge and experience in Microsoft excel and word
• Must have good oral and written communication skills.
• Achieving quality results and services
• Thinking clearly, deeply and broadly
• Understanding the Humanitarian industry
• Understanding WVs mission & operations
• Learning for growth and development,
Work environment: Office-based with travel to the field when called upon
Required Language(s) English
Required travel and/or work environment accommodations:
Based in Nairobi with regular remote coordination with Sudan-based field staff.
Applicant Types Accepted:
Local Applicants Only