Job Title: Procurement Officer
Reports to: Procurement & Process Improvement Manager
Department: Procurement
Location: Nairobi, Kenya
Role Purpose Statement:
Under the general direction and guidance of the Procurement & Process Improvement Manager, the
Procurement Officer is tasked with managing the procurement of commercial goods and services.
This role is essential in ensuring that procurement processes are efficient, cost-effective, and
compliant with company policies to support operational needs, while actively assisting in process
optimization and workflow improvements.
Key Accountabilities/Responsibilities:
● Administer procurement and supply chain activities in accordance with Jambojet’s Procure-to-
Pay policy to effectively meet organizational needs and strategic objectives.
● Manage all procurement activities, including sourcing, supplier and contract management,
and transactional activities, ensuring strict compliance with company policies.
● Conduct comprehensive procurement and contracting activities, covering pre-qualification,
tender management, negotiation, and contract preparation.
● Monitor and maintain key supplier agreements, tracking key performance indicators such as
procurement cycle times and supplier SLA compliance.
● Identify bottlenecks in the Procure-to-Pay workflow and collaborate with the Procurement &
Process Improvement Manager to deploy lean procurement practices and digital automation.
● Evaluate and report on supplier quotations and participate in the development and
assessment of tender documents.
● Ensure all contracts are comprehensive and protective of Jambojet’s interests, aligning with
company policies and legal standards to mitigate risks.
● Develop and implement reporting and monitoring mechanisms to identify and track cost
savings and procurement efficiency.
● Engage proactively with suppliers to negotiate pricing, delivery terms, and contractual
conditions.
● Foster strong relationships with internal stakeholders, providing support and training on
procurement systems and processes.
● Ensure the availability of adequate supply contracts for regularly used items to achieve
maximum cost-effectiveness.
● Maintain comprehensive and traceable records of all procurement activities, including
correspondence and documentation.
Know-how:
● Technical Knowledge: Proficient in procurement and supply chain management processes
within a corporate setting.
● Management Skills: Strong organizational and planning skills, with the ability to manage
multiple projects efficiently and drive process improvements.
● Human Relations Skills: Excellent communication and interpersonal abilities, essential for
liaising with suppliers, internal departments, and service providers.
● Specialized Knowledge: Familiarity with procurement systems (like Oracle IProc), corporate
contract management, and relevant supply chain regulations.
Problem-Solving:
● Thinking Environment: Capability to work in a dynamic, fast-paced environment, addressing
procurement challenges.
● Thinking Challenge: Balancing cost-effectiveness and efficiency in procurement processes.
Accountability:
● Freedom to Act: Autonomy in decision-making within the realm of procurement, guided by
Jambojet’s policies and goals.
● Magnitude & Impact: Direct impact on the efficiency of procurement processes. Decisions
significantly affect cost management, supplier relationships, and overall operational
efficiency.
Qualifications:
● Education: Bachelor’s degree in Procurement/Purchasing and Supply Chain Management or a
related field from a recognized university.
● Experience: At least 3 years’ experience in procurement and administration in a fast-paced
organization.
● Certifications: Relevant industry certifications. Membership to professional bodies is an
added advantage.