Job Title: ACCOUNTANT
Job Title: Accountant Reports to: Snr Accountant
Direct Reports: None Division: Finance
Department: Finance Current Grade: 2
Job Purpose
The purpose of the job is to support KCDF and its related entities in the verification and timely processing of transactions and
payments, including the generation of periodic reports providing a record of all financial activities. This role additionally
supports the finance department in grant management, funder reporting, audit and various financial activities.
Key duties and responsibilities
1. Financial, Property and Endowment Fund Accounting
• Maintain accurate accounting records and process financial transactions in compliance with IFRS and internal
policies.
• Manage general ledger accounts, fixed asset registers, depreciation schedules, and commercial property
accounting records.
• Monitor rental income, tenant deposits, arrears, property expenses, and ensure compliance with tax and regulatory
requirements.
• Coordinate with property managers to support accurate financial reporting.
• Maintain endowment fund financial records, ownership registers, and contribution schedules.
• Record investment income, expenses, payouts, and process approved drawdowns and payment instructions.
• Reconcile fund contributions and coordinate with administrators, custodians, and other service providers to ensure
accurate reporting
• Perform regular bank, ledger, investment, and rent collection reconciliations.
• Validate payment requests against approved budgets, organizational policies, and donor guidelines.
• Confirm that expenditures are eligible and are supported by documentation
2. Financial Management
• Manage petty cash funds, ensuring they are used appropriately and within set limits.
• Assist with month-end closing procedures and reconciliations
• Reconcile accounts ledger to ensure accuracy and completeness.
• Assist in the preparation for project and institutional audits, including documentation and data collection.
• Ensure all financial documents are periodically archived in line with the document retention policy and guidelines of
the organization
3. Grants Management and compliance
• Compile financial reports for funders that are comprehensive, accurate, and aligned with donor policies and
guidelines.
• Participate in the budget developing process for various projects and grants.
• Review grantee financial reports, checking for compliance with donor guidelines and organizational policies.
• Offer guidance, support including training to grantees on best practices in financial reporting, compliance, and
accounting.
• Regularly visit grant-funded projects to verify compliance with grant terms, assess progress, and provide on-site
support as needed.
Any other duties as assigned by management from time to time.
Working relationships
Internal Relationships: Programs team, Logistics, Partnerships and Resource Development,
External Relationships: Partners, Funders, Fund Builders,
Knowledge, experience and qualifications required
• A bachelor’s degree in accounting, Finance or related field
• CPA (K),
• Five (5) years’ experience in a similar role or equivalent
Competencies
Technical & Behavioural competencies
• Proficiency in accounting principles, standards, and practices.
• Familiarity with accounting software’s preferably, Microsoft Dynamics 365.
• Understanding of regulatory and donor-specific reporting requirements.
• Strong skills in budget creation, analysis, and monitoring.
• Knowledge of internal and external auditing processes.
• Ability to manage statutory returns and tax payments.
• Understanding of grant accounting and compliance.
• Skill in analyzing financial data to identify trends and insights.
• Ability to explain financial concepts to non-finance team members.
• Effective prioritization and organization of tasks.
• Ability to handle multiple responsibilities and meet deadlines.
• High ethical standards and adherence to financial regulations.
• Ability to work effectively with cross-functional teams.
Responsibility for finances and physical assets
• The jobholder participates in budgeting process including tracking of expenses and is accountable for work tools
assigned.
Decision-making
• The jobholder has decision making authority within existing guidelines and provides recommendations to facilitate
final decisions
Information
• The job requires a high level of confidentiality
Working Conditions
Working Environment: The job is office based with less than 5% travel requirement. There are minimum disagreeable
conditions
Job Hazards: The job has minimal exposure to hazards or risks
How to Apply
Applications by qualified candidates should be submitted only by email to jobs@kcdf.or.ke and addressed to the Executive
Director, quoting the position applied for in the Subject Line. Attach a CV and a cover letter stating your current position, email
address, and telephone number.
The closing date for application is 5 pm EAT on 6th September 2026. Only short-listed candidates will be contacted.
KCDF is an equal opportunity employer. Any form of canvassing will lead to immediate disqualification. KCDF does not charge
any application fees.