Job Title Finance Assistant
Department/Programme FINANCE AND ADMINISTRATION
Line Manager Head of Finance and Administration
Duty Station Nairobi
Contract Duration Two (2) years(With possibility of renewal based on
performance)
JOB PURPOSE
The Finance Assistant will be responsible for efficiently executing finance and accounting
operations. The role is expected to ensure the Institute’s financial and legal integrity within the
framework of policies, procedures, and statutory requirements. In addition, they will support
program teams in complying with donor rules and regulations and provide budgetary oversight
on project activities. The incumbent is expected to maintain appropriate books of accounts,
transaction activities, and relevant documentation.
DUTIES AND RESPONSIBILITIES
1. Payments
• Prepare payments relating to assigned grants to ensure adherence to TISA policy and donor
guidelines.
• Share monthly administrative and salary allocations and effect internal transfers and
payments to suppliers
• Preparing online banking registers and upload approved payments on the online banking
platform.
• Cashflow management for all TISA accounts
2. Posting and monthly reconciliation
• Posting all financial transactions accurately in the accounting system to ensure accounting
practices and standards and organizations policies and procedures are adhered to.
• Ensure ledger reconciliation to ensure reports shared with the donor agree to the posted
transactions
• Perform Monthly bank and M-Pesa reconciliation on or before stipulated timelines
• Preparing monthly and year-end reconciliation of the accruals and making journals where
necessary
3. Budget monitoring and financial reporting
• Assist in preparation of proposal budgets, realignments and extensions for the life of a grant
up to and including close-out.
• Lead annual project budget implementation and ensure expenditure complies with
approved budgets and donor requirements.
• Prepare monthly grants financial reports and discuss with program implementation team
• Analyse spending trends and provide feedback and analysis to project leaders on areas with
significant over- or under spending for decision making
• Generate financial reports as per agreed schedule on the grant agreement and monitor
financial report process from review, signature and sending to the donor.
• Prompt follow up and review of donor feedback from shared reports and attending donor
meetings.
• In consultation with the Head of Finance and Administration, prepare grant documents
(budget reviews, grant agreements, modifications, closeouts and related correspondences)
• Ensure timely cash requests in line with the donor requirements to avoid cashflow
challenges that may hinder projects implementations
• Assist in compiling annual budget and quarterly institutional reports for board reporting at
least one week before the due date according to TISA policies and the institutional and
board calendar.
• Responsible for the fiscal management support, control, advice and reinforcement of all
aspects of supported project(s) cycle. They will oversee monthly financial reporting,
payment processing, budgeting, audit and compliance and training in financial management
for the project team and partners
4. Audit and Compliance
• Preparing various supporting schedules for the financial statements to facilitate annual
audits
• Ensure that adequate financial systems are in place and accounting practices and standards
are adhered to and are in accordance with accepted accounting principle and organizations
policies and procedures and grant and donor requirements.
• Prepare close-out documentation at the end of funding cycles in compliance with TISA
policies and procedures and grant and donor requirements.
• With the assistance of Head of Finance and Administration, assess capacity of local
partners on policies and procedures. Build capacity of local partners on TISA policies and
procedures and donor compliance.
• Ensure procurement procedures are in alignment with TISA policies and procedures and
grant and donor requirements.
• Coordinate the tasks for project audits and respond to the external auditors regarding
transaction details. Management or policy issues are referred to the Head of Finance and
Administration.
5.Record-Keeping and Filing
• Maintain organized and up-to-date financial records, implementing efficient filing systems.
• Support internal and external audits by providing necessary documentation.
Required Skills and Experience
• Bachelor’s degree in accounting, Finance or a related field from a recognized university.
• Fully qualified accountant, CPA-K holder.
• At least two years of relevant professional experience working in an NGO.
• Donor experience – proven experience in fund-based accounting work.
• A sound knowledge of accounting and financial management.
• Experience with ERP systems especially Microsoft dynamics 365, excellent accounting
knowledge, book-keeping forecasting, operations management, and proficiency in MS Office,
especially Excel.
• Familiarity and understanding of the financial donor reporting requirements.
Personal Attributes/Competencies
• High integrity, accountability, and professionalism in handling financial resources.
• Strong attention to detail and a high level of accuracy.
• Strong analytical and problem-solving skills.
• Good planning, organisation, and time management skills, with the ability to meet strict
deadlines.
• Confidentiality and sound judgement in handling sensitive financial information.
• Good communication and interpersonal skills.
• Ability to work productively under pressure and manage multiple priorities.
• Adaptable to change and committed to continuous learning and improvement.
• Commitment to TISA’s values.
TISA is an equal opportunity employer. TISA is also committed to safeguarding and promoting the
welfare of children and vulnerable adults. We expect all staff, volunteers, and partners to share
this commitment.
How to apply
Interested and qualified candidates are requested to submit one pdf document containing a
cover letter indicating expected salary and their resume with at least three professional
referees via email to hr@tisa.or.ke. Please include the reference “Finance Assistant” as the
subject of the email application.
Applications close on: 17th July 2026. Only shortlisted candidates will be contacted.