Admin Officer

About Us

Tech Care for All Africa (TC4A) is the on-the-ground execution partner and social enterprise for global health and life sciences innovators scaling world-class innovations across African markets.

Headquartered in Nairobi, we operate across Kenya, Senegal, Zambia, Rwanda, Uganda, and Nigeria, working with global pharmaceutical leaders, med-tech innovators, global health implementers, and sustainability-focused donors. We navigate market complexity to embed innovations into routine clinical practice – spanning market entry, regulatory coordination, workforce activation through our Medical Learning Hub (MLH), implementation science, and long-term market access.

Role. The Admin Officer keeps the engine room running. You will manage the day-to-day operations of TC4A’s Nairobi HQ – office, vendors, travel, logistics, and team support – and provide administrative backbone to country teams across our markets.

Key responsibilities

• Manage the Nairobi office: facilities, supplies, IT coordination, vendor contracts
• Coordinate domestic and international travel, visas, and accommodation for staff and partners
• Plan and coordinate internal and external events – workshops, partner meetings, client visits
• Maintain organized records: contracts, MoUs, insurance policies, statutory documents
• Support HR administration: onboarding, leave tracking, contracts, staff records
• Process vendor invoices, expense reports, and reimbursements in coordination with Finance
• Manage procurement of office and program supplies; ensure value for money
• Support country offices with administrative requests as needed
• Provide executive support to the CEO when required

Requirements

• Bachelor’s degree in Business Administration, Office Management, or related field
• 3-5 years in an administrative or office management role
• Demonstrated experience coordinating travel and logistics across multiple countries
• Strong organization, attention to detail, and the ability to juggle competing priorities
• Fluent in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office
• Excellent written and spoken English