Project Administrative Assistant
Aga Khan Health Services
The position
The Aga Khan Hospital, Kisumu (AKHK) is an Institution of the Aga Khan Health Service, Kenya, which is an Agency of the Aga Khan Development Network. The Hospital is part of a network of health facilities, which includes Hospitals and Outreach Health Facilities across East Africa.
The Aga Khan Hospital, Kisumu is in an exciting growth phase and has attained acknowledgment of its quality by achieving ISO 9001:2015 certification, ISO 15189:2022 accreditation for laboratory services, Safe Care level 5 accreditation and is at advanced stage of attaining Joint Commission International Accreditation. AKHK has Outreach Health Services at Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End- Kisumu, Busia, Homa – Bay, Migori, Bomet, Eldoret, Kimilili, Nyamira and Kabarnet. The Hospital seeks to recruit a professional for the following position:
PROECT ADMINISTRATIVE ASSISTANT
OVERALL RESPONSIBILITY
Reporting to the Project Manager, the successful candidates will Work closely with the project team to provide dedicated project & administrative support, working alongside the team to coordinate, support, and deliver cancer project deliverables, liaising with Oncology team leaders, clinical support areas, finance and procurement teams & external organizations.
Key Responsibilities
- Provide daily administrative support to the Project office.
- Manage calendars, schedule meetings, and coordinate appointments and engagements for the project office.
- Draft, prepare, and edit correspondence, reports, presentations, and other official documents.
- Take accurate minutes during meetings and ensure follow-up on action items.
- Maintain well-organized filing systems and ensure confidentiality of departmental records.
- Act as the liaison between the project office and internal departments or external stakeholders.
- Support the planning and coordination of departmental events, training sessions, and initiatives.
- Assist in the implementation of quality improvement and patient safety activities.
- Ensure proper custody, use, and maintenance of departmental equipment, supplies, and assets.
- Organize and document project meetings, including taking minutes and following up on action points.
The requirements
Requirements
- Diploma in Business Administration, project management or a related field from a recognized institution.
- Minimum of three (3) years’ experience in a similar or related administrative role, preferably within a healthcare environment.
- Excellent written and verbal communication skills.
- Strong organizational and time-management capabilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Sector
Social Development
About The Agency
Aga Khan Health Services: With community health programmes in large geographical areas in Central and South Asia, as well as East Africa, and more than 200 health facilities including nine hospitals, the Aga Khan Health Services (AKHS) is one of the most comprehensive private not-for-profit health care systems in the developing world. Building on the Ismaili Community’s health care efforts in the first half of the 20th century, AKHS now provides primary health care and curative medical care in Afghanistan, India, Kenya, Pakistan, and Tanzania, and provides technical assistance to government in health service delivery in Kenya, Syria and Tajikistan. More information……
Region
Eastern Africa
Location
Kenya
Salary
Salary and package to attract the best candidate
Job Expires
25-Jul-2025
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