Position: HR Associate (Internship)
Type: On-site
Location: Eastern Bypass Rd, Ruai – Nairobi, Kenya
Gross Salary: Kes. 47,000/=
About Octavia Carbon
Octavia Carbon is a pioneering Direct Air Capture (DAC) startup committed to addressing the global climate crisis through carbon removal technologies. Our mission is to reverse climate change, using cutting-edge climate tech, in Kenya. As we embark on this transformative journey, we seek a talented Technical Writer to join our team and help shape the narrative of our groundbreaking efforts.
Position overview
We are seeking a motivated and detail-oriented HR Associate Intern to join our growing team. This is an exciting opportunity for an early-career HR professional to learn by doing. As our HR Associate Intern, you’ll work closely with the our team and be exposed to the full employee experience — from recruitment and onboarding to engagement and compliance. You’ll support the creation of systems, solve day-to-day people-related challenges, and help us build a smooth, people-first HR function. This is the kind of role where you grow fast by showing up with curiosity, precision, and a can-do attitude.
Responsibilities:
Recruitment & Onboarding
- Assist with screening CVs and conducting initial candidate screenings
- Coordinate interview logistics and scheduling
- Execute pre-onboarding tasks and support new hire documentation
Benefits Administration
- Support onboarding of employees to benefits like insurance and pension plans
- Respond to basic questions on benefit eligibility, deadlines, and procedures
- Maintain accurate records and assist with benefit-related changes or requests
Learning & Development
- Assist in identifying skill gaps and research training resources
- Support the coordination of internal and external training programs
Employee Engagement
- Help organize engagement activities and team events
- Assist in managing employee surveys and compiling reports
- Maintain clear communication channels for internal updates and initiatives
Employee Data Management
- Update and maintain HRIS records and employee files
- Support implementation of procedures for data organization and security
Internal Relations & Employee Requests
- Process basic HR requests (e.g., leave applications, document requests)
- Provide first-level responses to employee inquiries about HR policies and procedures
Qualifications:
Education and Experience:
- Bachelor’s degree in HR, Business Administration, or a related field.
- Proven experience in an HR or a people related role.
- Knowledge of HR principles and practices (e.g., recruitment, onboarding, benefits administration)
- Understanding of employment law fundamentals.
- Knowledge of data privacy regulations (a plus)
- IHRM membership and CHRP completion are added advantages.
Skills and Abilities:
- Sharp attention to detail and commitment to accuracy
- Highly proactive and solutions-focused, with strong analytical skills
- Excellent communication and interpersonal skills, both written and verbal
- Strong sense of ownership and accountability
- Proficient in Microsoft Office, especially Excel and Word
- Integrity, discretion, and professionalism in handling sensitive data
- Passionate about building inclusive and engaging workplaces
What We Offer:
- A competitive stipend for the duration of the internship.
- A dynamic and innovative work environment.
- Opportunities for growth and development within a fast-growing company.
This is a 3-month internship position with possibility of maturing to a full-time position.
Assessment
The role of HR professionals in Kenya often involves navigating complex ethical situations. Effectively managing these requires a strong ethical compass from HR leaders, coupled with unyielding compliance with Kenyan labour laws.
Task
- Identify and analyse common ethical dilemmas encountered by HR professionals in Kenya.
- Discuss the role of ethical leadership in shaping HR practices and organizational culture.
- Propose a practical framework for HR professionals to ensure compliance with Kenyan labour laws.
- Reflect briefly on how emerging issues may add complexity to ethical decision-making in the HR space in Kenya.
Submission Guidelines
- Format: PDF Format
- Length: Maximum 1000 words
- Deadline: 16th July, 2025
We look forward to seeing how you approach this challenge and how your skills align with the needs of our team. Good luck!
Application deadline is Tuesday, 16th July 2025. Be sure to attach the assignment as well.
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