Job Description: Program Coordinator – Admissions, Academics, & Communications
Location: Kenya (Office with occasional remote engagements)
Reporting to: SPPG Kenya CEO and Fix Politics Kenya Chairperson
Key Internal Relationships: Communications Manager, Faculty Lead, Student Affairs Team, SPPG Africa Teams
Employment Type: Full-time Contract, 1 year Renewable (3 months probation)
About SPPG
The School of Politics, Policy, and Governance (SPPG) is a pioneering institution dedicated to shaping transformative political leaders who champion the needs of an informed and empowered citizenry. SPPG Kenya is committed to delivering innovative education that fosters ethical leadership, strengthens governance, and drives impactful policy development in Kenya and beyond.
Job Summary
The Program Coordinator – Admissions, Academics, & Communications will lead and oversee the strategic planning, execution, and evaluation of SPPG Kenya’s admissions processes, academic programs, and communication initiatives. This role requires a dynamic leader to ensure seamless operations, foster stakeholder engagement, and enhance SPPG Kenya’s visibility and impact. The Program Coordinator will collaborate with internal teams and external partners to deliver high-quality programs aligned with SPPG’s mission.
Key Responsibilities
In collaboration with the Communications Manager, Faculty Lead, Student Affairs Team, and SPPG Africa teams, the Program Coordinator will:
Admissions
● Oversee the end-to-end admissions cycle, including application screening, interview coordination, candidate selection, and onboarding processes.
● Develop and implement strategies to attract diverse, high-caliber candidates committed to SPPG’s mission.
● Analyze applicant feedback to refine and optimize the admissions process for efficiency and inclusivity.
● Maintain accurate and secure records of admissions data in compliance with organizational policies.
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Academics
● Coordinate faculty engagement, including recruitment, onboarding, and ongoing support to ensure high-quality academic delivery.
● Develop and maintain a robust database of current and prospective faculty across relevant disciplines.
● Lead the design and implementation of academic policies, including curriculum support, faculty evaluations, and student progress monitoring.
● Foster a collaborative academic environment that promotes engagement among faculty, staff, and students.
● Support the organization of academic events, such as workshops, seminars, and student acculturation programs.
Communications
● Develop and execute a comprehensive communication strategy to promote SPPG Kenya’s mission, programs, and impact to diverse audiences, including prospective students, partners, and the public.
● Oversee the creation and dissemination of compelling content across multiple platforms (e.g., newsletters, blogs, social media) to ensure consistent and impactful engagement.
● Assist in the preparation and presentation of reports, insights, and impact stories at meetings, conferences, and stakeholder events, representing SPPG Kenya with professionalism and clarity.
● Cultivate and maintain strong relationships with internal and external stakeholders, ensuring timely and effective communication of SPPG Kenya’s progress, challenges, and achievements.
General Responsibilities
1. Program Leadership: Coordinate program schedules, logistics, and resources to ensure smooth execution of admissions, academic, and communication initiatives.
2. Stakeholder Engagement: Build and maintain relationships with students, faculty, partners, government agencies, and vendors to advance SPPG Kenya’s objectives.
3. Monitoring & Evaluation: Lead efforts to monitor and evaluate program impact, using data-driven insights to enhance effectiveness and inform strategic decisions.
4. Reporting & Documentation: Prepare high-quality reports, presentations, and documentation for internal and external stakeholders, ensuring accuracy and alignment with SPPG’s goals.
5. Administrative Oversight: Manage administrative tasks, including scheduling, calendar management, and travel arrangements, to support program operations.
6. Marketing & Outreach: Drive promotion and outreach efforts to enhance SPPG Kenya’s visibility and attract prospective students and partners.
7. Strategy Development: Contribute to the development and implementation of SPPG Kenya’s market entry and growth strategies.
8. Partnerships & Initiatives: Identify and recommend strategic events, partnerships, and initiatives to strengthen SPPG Kenya’s relevance and impact.
9. Financial & Risk Management: Oversee program budgets, ensure efficient resource use, and implement risk mitigation strategies, including safeguarding measures. 2
10. Compliance & Transparency: Ensure adherence to organizational policies, financial accountability, and operational standards.
11. Collaborative Culture: Foster a collaborative and inclusive team environment, promoting synergy among staff, faculty, and students.
12. Best Practices: Document best practices and lessons learned to support continuous improvement and knowledge sharing.
Qualifications
● Education: Bachelor’s degree in Political Science, Public Administration, Communications, International Development, or a related field. A Master’s degree is an advantage.
● Experience: Minimum of 4 years in program coordination or management, preferably in education, nonprofit, or leadership development sectors, with experience in admissions, academics, or communications.
● Skills & Knowledge:
– Proven expertise in project management, stakeholder engagement, and strategic communications.
– Strong understanding of Kenya’s political, governance, and socio-economic landscape.
– Familiarity with fundraising, proposal writing, and monitoring and evaluation frameworks.
– Proficiency in Microsoft Office Suite and project management tools.
– Exceptional communication, negotiation, and interpersonal skills, with the ability to engage diverse audiences.
– Strong organizational, analytical, and problem-solving skills with a high level of attention to detail.
– Ability to lead independently while thriving in a collaborative team environment.
What We Offer
● A dynamic and inclusive work environment that values innovation and impact.
● Opportunities for professional growth through mentorship, training, and career development.
● The chance to shape the future of political leadership and governance in Kenya.
● Flexible working conditions with remote and hybrid options.
● Competitive compensation and benefits package for a full-time contract role.
Application Process
Interested candidates should submit their resume and a cover letter detailing their suitability for the role, including specific examples of experience in admissions, academics, and communications. Please include “Program Coordinator Application – [Your Name]” in the subject line of the email and send to ceo@kenya.thesppg.org by Thursday 10th July 2025 3
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