Administrative and Transport Assistant [ Ref :ZU/21/Adv/2026/2025 ]
Administrative Duties:
- Assist with general procurement clerical tasks, including preparation of RFQs, RFPs and their dispatch.
- Assist in updating procurement performance monitoring tools.
- Assist in ensuring well-coordinated inspection and processing of all deliveries.
- Assist in efficient record-keeping of all the supplier files and records.
- Efficiently execute all assigned out-of-office errands/assignments.
- Assist in coordinating the processing of satellite campuses requirements to ensure seamless service delivery.
- Assist in coordinating departmental/committee meetings and managing office calendars.
- Maintaining and updating office records, reports, and databases, ensuring confidentiality and accuracy.
- Support in compiling monthly or quarterly departmental reports, including gathering and summarising data.
Driving Duties:
- Safely drive authorised personnel to meetings, appointments, and official engagements.
- Ensure the assigned vehicle is clean, well-maintained, and in good working condition.
- Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle.
- Maintain accurate travel logs, fuel records, and mileage reports.
- Maintain confidentiality, discretion, and professionalism at all times.
- A Business-related Certificate from a recognised Institution.
- KCSE Certificate or equivalent.
- Valid driver�s license with a clean driving record.
- At least 3 years� experience as a D3 driver in a reputable institution.
- Basic knowledge of office procedures and administrative support.
- A Certificate of Good Conduct and Defensive Driving Course is an added advantage.
- A valid institutional driver’s license will be an added advantage.
- Past experience in logistics/supply chain operations will be an added advantage.
Candidates who had made initial applications need not reapply.