Job Title: Procurement & Logistics Admin
Work Hours: Full-time, 8 hours/day
Openings: 1
Location: Nairobi
Job Summary:
We’re seeking an organized, detail-oriented Logistics Administrator to support logistics and supply chain operations. Tasks include coordinating shipments, maintaining inventory records, and managing accurate documentation.
Responsibilities:
Oversee all logistics admin functions, from airfreight receipt to delivery:
Handle customer requests
Prepare and follow up on quotations
Arrange PDIs, deal sheets, and deliveries Invoice processing and register maintenance
Prepare L/C documents
Process forwarder/shipment bills and submit for payment Follow up on payments and notify forwarders
Distribute payment cheques and maintain records
Negotiate container detention waivers; review & process related invoices
Claim refunds for container deposits
Submit in-land freight invoices
Maintain client correspondence and quotation records
Track prospects and closed deals
Coordinate delivery and documentation of new units
Liaise with Parts Dept. and branches on stock movements
Maintain updated sales records with full details
Familiarity with East Africa Regional Trade
Qualifications:
Bachelor’s in Logistics, Supply Chain, Business Admin, or related field
3-5 years in logistics admin, preferably with generator/ machine or equipment dealers/importers
Required Skills:
Strong administrative and multitasking ability
Product knowledge: machines, water pumps, generators Visual inspection and computer skills
Excellent communication skills
Ability to meet deadlines under pressure
How to Apply:
Send your application, CV, and academic documents (in one PDF) to blackwood@blackwoodhodge.com, addressed to HR and Admin Assistant.
Note: Only shortlisted candidates will be contacted.
DISCLAIMER: Blackwood Hodge (Kenya) Ltd does not charge any fee during the recruitment process.