Job Title: Technical Services Engineer – Planning and Records
Reports to: Technical Services Manager
Department: Maintenance
Location: Nairobi, Kenya
Role Purpose Statement:
Under the general direction and guidance of the Technical Services Manager, the Technical Services
Engineer – Planning and Records is responsible for compiling, controlling, and maintaining accurate,
reliable, and up-to-date aircraft maintenance records to support the continuous airworthiness and
operational readiness of the company’s fleet. The role ensures that maintenance activities are
properly documented in compliance with regulatory requirements, company standards, and industry
best practices, while also facilitating the timely planning, scheduling, and updating of maintenance
events.
Key Accountabilities/Responsibilities:
1. Ensure continuous airworthiness of company aircraft through compliant maintenance
records.
2. Accurately update Aircraft, Engine, Propeller, and APU logbooks.
3. Store Engines, APU, Landing Gears, and LLPs with correct traceability documentation.
4. Provide timely hours/cycles information on removed components.
5. Update and prepare aircraft utilization and landing reports monthly.
6. Review maintenance records for completeness and accuracy.
7. Securely store and preserve maintenance records per KCAA and Jambojet standards.
8. Compile shop visit documentation for correct capture.
9. Familiarize with Aircraft delivery and redelivery documentation.
10. Create Engine Removal and Installation reports.
11. Manage storage and preservation of delivery documents.
12. Monitor technical records for compliance and retrieval efficiency.
Know-How:
a) Technical Knowledge: Understanding of aircraft documentation and records including AMM,
IPC, and mandatory airworthiness documentation. Familiarity with maintenance schedules,
work packages, and airline manual and electronic data management systems.
b) Management Skills: Organization and prioritization of document handling and records
management.
c) Human Relations Skills: Coordination with internal stakeholders for compliance and
reporting.
d) Specialized Knowledge: Knowledge of regulatory requirements (KCAA regulations). Handling
digital documentation systems. Expertise in standard paperwork accuracy and legibility.
Problem-Solving:
a) Thinking Environment: Works independently within established procedures but must adapt
solutions to meet operational challenges.
b) Thinking Challenge: Ensuring complete and timely records management to maintain
compliance and avoid operational or regulatory penalties.
Accountability:
a) Freedom to Act: Authority to make decisions on document accuracy, storage, and retrieval
processes. Authority to assess safety risk tolerability as per SMSM Chapter 2.
b) Magnitude: Affects airworthiness and compliance status of entire fleet.
c) Impact of Decisions: Direct impact on audit findings, aircraft release compliance, and overall
operational safety standards.
Qualifications:
a) Education: Diploma or Degree in Information Science, Computer Science, Engineering, or
related field.
b) Experience: Minimum 3 years’ experience in records management, preferably in aviation.
Experience in digital documentation systems and aircraft maintenance documentation.
c) Certification: Aircraft documentation course preferred.
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