Job Purpose:
- Support the business support manager in providing administrative support to the director and digital factory iCube team.
- Assist in coordinating iCube matters arising out of day-to-day operations.
Key Responsibilities:
Staff onboarding and offboarding coordination:
- Sending out assessment tests.
- Scheduling second level interviews.
- Receiving and tracking iCube job applications.
- Onboarding new staff.
- Sending out regrets to candidates.
- Exit management for staff leaving iCube.
Invoices:
Receiving and processing iCube invoices.
Supplies management:
- Receiving all supplies for the department and reconciling with purchase orders.
- Issuing office supplies and maintaining proper records for the issued items.
- Ensuring effective utilization of stationery, grocery and other supplies.
- Stock taking and advising procurement on the requirements for the entire unit.
Meetings:
- Support business manager in scheduling meetings.
- Coordinating team meetings as per and when needed.
Other administrative tasks:
- Ensure a high level of cleanliness.
- Follow up on repairs and maintenance.
- Organizing team bonding events.
- Liaising with other departments to execute or resolve issues that arise in the normal course of work.
Academic Qualifications & Work Experience:
- Bachelor’s degree in human resources/business administration/or its equivalent.
- 1-3 years’ experience in a similar role.
Skills & Competencies:
- Strong organization and time management skills.
- Good interpersonal, communication and people skills.
- Ability to manage and balance priorities when they are in conflicting.
- Ability to manage own workflow, work effectively under pressure.
- Ability to pre-empt tasks and work under minimal supervision.
- Ability to learn new skills quickly.
- Confident.
If you believe you meet the above requirements log onto our www.imbankgroup.com/ke and click on careers and apply for the position. Your application should reach us as soon as possible but not later than 8th April 2026.
